Go back to Productivity
Designing the World's Best Productivity Engine inside the World's Best Productivity Software
By: Ben Mumma
I've chased for a while various systems to help juggle all the different aspects of life in a never-ending quest to, well, get better at it.
Among other things, that quest led me to spend two years founding my own company and our productivity platform, WeAchieve.
But for a host of reasons, I've been really impressed by Notion's capabilities to provide a best-in-class productivity system, if you design it!
Thus, this is my series explaining the design of that best-in-class productivity system in Notion! This will be broken up into many parts, but each will cover a core piece of the architecture and be relatively self-contained.
So keep an eye out here for updates:
Part 1: Notion Notion Notion!
- A semi-brief overview of all the cool stuff that Notion enables you to do!
Part 2: Managing Projects In Notion
- The core of my productivity system is "projects" which serve as a home for any self-contained thing that I am working on.
Part 3: My CRM
- I've had designs for a personal lightweight CRM (relationship manager) for a while. With Notion, I've been able to build a simple and robust system that does everything I need!
- How I've built my own task management system to walk the line between chaos and over taskification!
Part 5: Notion Architecture: Memories
- Notion as a Second Brain and my system for tracking memories large and small!
Part 6: Monthly Metrics
- I use months as the center of tracking my progress in life across a number of dimensions. This is how I setup a monthly table to track various metrics over time.
Part 7: Daily Tracking in Notion
- My daily tracker is a mix of three things that in the past would have required separate apps: habit tracking, mini journaling, and a picture of the day. Notion makes it seamless to combine all three of these into one simple flow!
Part 8: Topic Database
- Topics act as a way to tie all of my writing (public and private) as well as content I read and projects into a single space. With the introduction of backlinks, this becomes quite powerful!
Part 9: Task Manager 3.0
- I've revamped my task management again to create what I can humbly describe as THE BEST task manager I've seen in Notion!
Part 10: Creating a 2021 Tracker
- What I'm doing to make sure I build the right habits in 2021 using Notion!
Part 11: Notion Habit Tracking
- Habit Tracking taken up one more level! Now using the Notion API to make habit tracking simple and robust!
Part 12: The New Notion Architecture
- Organizing your Notion into Apps, Projects, and Databases is a great way to scale out the possibilities!
Part 13: Web Serving with Notion!
- There are some great new tools to enable better website delivery using Notion - check it out!
Part 14: Fitness Tracking in Notion
- Notion can be a great add-on to set up training plans and various targets while using Zapier to automatically port in workouts from Strava!
Part 15: Hop Into the New Year!
- How to self-evaluate and plan your coming year in Notion!
Part 16: Try New Things in 2022
- Setting up a system to try and track small experimental changes in a daily routine.
- I've used Instapaper and Pocket in the past as aggregators for news and other content I want to hang on to. But given the connectivity Notion has to all the other areas of my life, it is a natural fit for this!
The Learning Hub
- How I work through various courses and topics I'm learning about and take notes to improve my ability to retain and recall what I learn!
- All of the content I write for this series or other things that I put on the web under my name or various pseudonyms starts here. I use this to aggregate ideas, draft articles, schedule out future posts, and more.
- Notion isn't a calendar app, so it does have limited use for all the inner machinations of hourly work meetings. But it does help to store larger events or gatherings in a calendar.